HR & Admin Executive (KLCC Kuala Lumpur)

HR & Admin Executive (Mandarin Speaking) - 5-Day Work Week

Location: Vida Bukit Ceylon, Kuala Lumpur (Near Bukit Bintang / Raja Chulan Monorail)
Working Hours: Monday to Friday, 9:00 AM – 6:00 PM (5-Day Work Week)
Holidays: Malaysian Public Holidays Observed
Salary Range: RM 3,000 – RM 4,00(Commensurate with experience)

Need to liaise with Mandarin-speaking clients/HQ/suppliers in China

About Us

AETimeless Trading Sdn. Bhd. is a dynamic cross-border e-commerce enterprise expanding rapidly in the Southeast Asian market. We operate and manage multi-category brand stores across leading platforms including TikTok Shop, Shopee, and Lazada.

As we establish our core local team in Kuala Lumpur, we are seeking a self-driven, detail-oriented HR & Admin Executive to support full-spectrum HR operations and administrative coordination.

Key Responsibilities

• Recruitment & Talent Acquisition: Manage the end-to-end recruitment process (job postings, resume screening, interview scheduling, offer management, and new hire onboarding).
• Payroll & Statutory Administration: Assist with monthly payroll calculation, attendance verification, overtime, claims, and statutory submissions (EPF, SOCSO, EIS, PCB/LHDN).
• HR Documentation & Compliance: Maintain up-to-date employee records, prepare formal employment contracts, confirmation letters, HR memos, and disciplinary documentation in compliance with the Malaysian Employment Act.
• Employee Relations & Onboarding: Facilitate new staff orientation, monitor probation evaluations, and serve as a reliable point of contact for employee inquiries.
• Office Administration: Oversee general office administrative matters, vendor management, office supplies procurement, and basic day-to-day office coordination.
• Cross-Border Coordination: Support routine operational communication between the local Malaysia team and Mandarin-speaking management.

Requirements

• Language Proficiency: Fluent in Mandarin is required, as the role involves daily direct communication with Mandarin-speaking management and handling bilingual business correspondence. Working knowledge of Bahasa Malaysia is preferred.
• Experience: Minimum 1years of hands-on experience in HR operations, recruitment, or office administration (Candidates with experience in payroll support or SME/e-commerce environments are highly encouraged to apply).
• Core Competencies: Familiar with Malaysian statutory regulations (EPF, SOCSO, EIS, LHDN); comfortable using Microsoft Excel and Word.
• Attributes: High sense of responsibility, integrity with confidential data, and good interpersonal communication skills.
• Must possess valid legal work authorization in Malaysia.

Why Join Us?

• Balanced Work Culture: 5-Day Work Week (Monday to Friday, 9:00 AM – 6:00 PM), allowing work-life balance.
• Prime Office Location: Located at Vida Bukit Ceylon with convenient transit access (Monorail Raja Chulan / MRT Bukit Bintang).
• Growth Opportunity: Be part of a growing cross-border e-commerce business with direct exposure to leadership and diverse regional projects.
• Competitive Package: Attractive salary with performance recognition.