Purchasing Executive (Sg Kapar Indah)

Core responsibilities

• Responsible for sourcing, request quotations (minimum 3 quotes), and price negotiation with suppliers for tender and project assigned.
• To generate Purchase Order and send to Supplier (local purchase) or HQ (oversea purchase) for all items of the project, except paint, packing and maintenance.
• Monitor and follow up on supplier’s shipment or delivery to ensure that item purchased is delivered within the timeline.
• Feedback and follow up the issues regarding quality, shortage and warranty claim with suppliers.
• To observe factory direct cost to vendors.
• Co-ordinate with Project / Material Planning / Production team to understand and fulfill their needs for smooth operations. 
• To initiate the sourcing of materials after the first kick-off meeting and follow up closely with the Material Planning team on PR.
• To plan and consolidate purchase orders for more competitive price from the suppliers.   
• Ensure item purchase is within budget. Any over budget shall raise alert to project department, Management and HQ immediately.
• Ensure ERP system is updated with all procurement for month-end accounts formulation.
• Generate and submit on-going Summary Report and monthly Procurement reports on project basis to HQ and management and reply to HQ if any query raises.
• Develop and evaluate new vendors to ensure requirements and pricing objectives are met.
• To act as a back-up of the group members and assist in procurement of the project assigned in the absence of the other party.
• Carry out other ad-hoc tasks as assigned by Management from time to time.

Job specifications

• At least Diploma in Business Administration or related fields.
• An analytical mind and meticulous nature.
• At least 3 years of relevant working experience with relevant exposure of procurement.
• Competent and accurate in handling procurement.
• Experience in furniture and fittings industry is an added advantage.
• Have great sense of urgency and able to handle multi tasks under pressure.

Key performance indicators

• Periodical and good proposal of cost improvement;
• Good control of price information in factories;
• Timely and accurate completion of procurement documentation.
• Timely supplier delivery.
• Timely co-operation to vendors when issues arise.
• Systematic way of ERP item code maintenance