Event Coordinator (KL/Shah Alam/Subang Jaya/Cheras)

Responsibilities

• Plan and coordinate events such as corporate functions, meetings, conferences, exhibitions, training sessions, and social events.
• Develop event timelines, schedules, and detailed action plans.
• Coordinate event logistics including venue selection, layout, equipment, transportation, and accommodation.
• Liaise with vendors, suppliers, caterers, decorators, and service providers.
• Negotiate contracts and manage vendor deliverables.
• Coordinate with internal departments and external stakeholders to ensure event requirements are met.
• Prepare event budgets and monitor expenses to ensure cost control.
• Process purchase requests, invoices, and payments related to events.
• Maintain accurate event documentation and records.
• Oversee on-site event setup, operations, and teardown.
• Ensure compliance with safety, company policies, and event guidelines.
• Handle last-minute changes, issues, or emergencies professionally.
• Assist with event promotion, invitations, and participant registration.
• Coordinate event materials such as banners, brochures, presentations, and giveaways.
• Support post-event communication and feedback collection.
• Conduct post-event evaluations and prepare reports.
• Gather feedback and recommend improvements for future events.

Requirements

• Diploma or Bachelor’s degree in Event Management, Marketing, Hospitality, or a related field.
• Proven experience in event coordination or a similar role.
• Strong organizational, time management, and multitasking skills.
• Excellent communication and interpersonal abilities.