HR and Admin Manager (Skudai)

Working hours: 5-day work week

Location: Skudai, Johor - Malaysia

Salary package: Negotiable (Please include your expected salary in your resume/CV for our consideration)

Kindly provide your last/current drawn, expected salary and availability in your resume/CV

HR and Admin Manager（人力资源及行政经理）

Key Responsibilities / 核心职责 

1. HR Policy, Framework & SOP Development  人事政策、制度与SOP体系建设

• Localize HQ HR strategies into Malaysia-compliant HR policies, in accordance with the Employment Act 1955, Industrial Relations Act, and other applicable regulations.
• Independently develop, review, and implement end-to-end HR policies and SOPs, covering onboarding, confirmation, transfers, exits, attendance, performance management, disciplinary actions, rewards & penalties, and personnel records.
• Establish HR compliance audit mechanisms to regularly review policy execution and proactively mitigate labor law risks.
• Drive HR policy communication and training to ensure consistent understanding and adherence across management and employees.
•  基于中国总部人力资源战略，结合马来西亚《Employment Act 1955》《Industrial Relations Act》  等法律法规，主导本地人事政策的本地化落地与持续优化；
•  独立建立、修订并推行完整的人事制度与SOP体系，包括入职/转正/异动/离职、考勤、绩效、奖惩、员工档案管理等；
•  建立HR合规审查与内控机制，定期审计制度执行情况，防范劳动法律风险；
•  推动制度宣导与培训，确保管理层与员工对政策的理解与执行一致性。

2. Recruitment & Workforce Planning (Top Priority) 招聘与人力配置（核心重点)

• Develop and execute annual recruitment and manpower plans aligned with business growth and production needs.
• Lead full-cycle recruitment for manufacturing roles (operators, technicians, engineers, supervisors), ensuring speed and quality of hires.
• Manage recruitment channels including JobStreet, Ricebowl, LinkedIn, and recruitment agencies; strengthen employer branding in the local market.
• Support expatriate work pass applications (Employment Pass, Professional Visit Pass, etc.) and coordinate with Immigration and relevant authorities.
•  根据业务发展及产线需求，制定并执行年度招聘与人力规划；
•  聚焦制造业关键岗位（技术员、工程师、主管等），高效完成端到端招聘；
•  管理招聘渠道（JobStreet、Ricebowl、LinkedIn、猎头等），持续提升本地雇主品牌；
•  协助外籍员工工作准证（EP、PVP等）申请资料准备及政府部门协调。

 3. Compensation, Benefits & Payroll 薪酬福利与Payroll管理

• Design and maintain competitive local compensation structures, supporting annual salary reviews and bonus planning.
• Oversee end-to-end payroll processes, including timesheet validation, salary calculations, third-party payroll coordination, and employee inquiries.
• Ensure 100% accurate and timely statutory contributions and filings (EPF, SOCSO, EIS, PCB).
• Administer statutory and supplemental employee benefits to enhance engagement and retention.
•  设计并维护具有市场竞争力的本地薪酬体系，参与年度调薪及奖金方案；
•  全面负责Payroll管理，包括工时审核、薪资计算、第三方服务商对接及员工咨询；
•  确保EPF、SOCSO、EIS、PCB等法定申报与缴纳准确、及时、合规；
•  管理法定及补充福利，持续提升员工满意度与留任率。

 4. Employee Relations & Culture Integration 员工关系与文化融合

• Proactively manage employee relations, handling inquiries, grievances, and potential industrial disputes professionally and promptly.
• Organize engagement initiatives such as town halls, surveys, and festive activities to foster a positive and inclusive workplace culture.
• Act as a cultural bridge between management and the local workforce to promote trust, alignment, and collaboration.
•  主动管理员工关系，妥善处理员工咨询、投诉及潜在劳资纠纷；
•  组织员工沟通会、满意度调研、节日活动等，营造积极、包容的组织氛围；
•  在中资管理层与本地员工之间发挥桥梁作用，促进跨文化理解与协作。

 5. Administration & Government Liaison 行政管理与政府事务协调

• Serve as the primary liaison with government agencies such as Immigration, Labor Department and local authorities.
• Manage external service providers (visa agents, safety consultants) to ensure quality and timeliness.
• Oversee office administration, procurement and facilities.
• 作为主要窗口，对接移民局、劳工局、地方政府。
• 管理第三方服务商（签证代理、安全顾问等），确保服务质量与时效；
• 统筹日常行政运营，包括办公场所和采购。

Qualifications / 任职要求

1. Bachelor’s degree or above in Human Resources, Law, Business Administration, or related disciplines.

2. Minimum 5 years of comprehensive HR experience in Malaysia, with proven hands-on experience in building or revamping HR policies and SOPs.

3. Manufacturing industry experience is mandatory, with understanding of production workforce structures.

4. Strong knowledge of Malaysian labor laws and statutory compliance (Employment Act, EPF, SOCSO, EIS, PCB, work passes).

5. Fluent in English (working language); basic Bahasa Malaysia for government dealings.

6. Mandarin proficiency is a strong advantage for collaboration with China HQ.

7. Strong system-thinking capability, high compliance awareness, self-driven, and able to operate independently in fast-growing environments.

8. Excellent cross-cultural communication and stakeholder management skills.

•  本科及以上学历，人力资源、法律、工商管理或相关专业；
• 5年以上马来西亚本地HR全模块实战经验，具备制度与SOP从0到1或深度优化经验；
• 必须具备制造业背景，熟悉产线用工结构与管理特点；
•  精通马来西亚劳动法及法定合规（EPF、SOCSO、EIS、PCB、工作准证等)；
•  英语流利，具备基础马来语政府沟通能力；
•  中文良好者优先，便于与中国总部高效协作；
•  系统思维强、合规意识高、自驱力强，能在快速发展环境中独当一面；
•  具备优秀的跨文化沟通与影响力。