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Secretary to General Manager


Job ID:



, KUL, Malaysia


Admin, Clerical, Management

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Job Description:

  • Coordinate regular internal meetings and telephone & video conferences/ multi-time zone meetings. This includes meeting facilities, preparation & circulation of agenda if required (e.g. weekly meeting, periodic meetings).
  • To organize and constantly update the work schedule and appointments.
  • Plan and organise the requirements for meetings such as schedules, meeting rooms booking,
    Taking and preparing minutes of meeting when necessary. 
  • Effective management of GM's communications which includes screening phone calls, handling & prioritizing incoming mail and drafting general correspondence for GM signature.
  • Maintaining a proper internal and external communications to ensure GM is well informed.
  • Represent GM in a professional and customer focused manner with internal and external contacts. Ensure that confidential and sensitive business information is protected.
  • To arrange travel itinerary, accommodation, booking of air ticket and etc. for GM and staffs.
  • Organizing paper work and ensuring a proper and up to date filing system.
  • Assist GM on drafting of business documents, compilation report, management papers and preparing the monthly Progress report.
  • Assist GM or department team on preparation of proposals and tender documents.
  • To carry out general office administration duties from time to time.
  • Manage inventory of office supplies or stationeries.
  • Coordinate with Admin team on any issues relating to physical office maintenance and upkeep.
  • Assist to check monthly staff claims in accordance to the company’s policies and procedures.
  • Keep Superior informed of any key risk, as and when it arises, faced by GM office and the company as a whole.

  • Bachelor Degree in Business Administration / Secretarial Studies.
  • Minimum 2 years in providing secretarial support to Top Management
  • Proficient in Malay and English, BOTH WRITTEN & SPOKEN.
  • Knowledge in MS Office Applications.
  • Good in report writing skills, strong communication and listening skills.
  • Possess impeccable attention to detail; outstanding time management skills; work quickly and efficiently

Kindly read the job scope first before applying.
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